Collect and Review Discord Media Submissions

Before you start

• A connected bot with the Pro Media Collection module enabled.
• An optional text or announcement gallery channel where the bot can view and send messages.
• A reviewer with Manage Messages, or a dedicated reviewer role selected in module settings.

1. Choose reviewers, channels and limits

   Open your bot’s Modules area, enable Media Collection, then open Settings for the server. Choose an optional reviewer role, an optional gallery channel and, if you want all submissions in one place, a submission channel. Without a submission channel, members can submit from any channel where they can use the command.

   Set a pending-entry limit from 1 to 20 per member and a submission cooldown from 10 to 3600 seconds. The defaults are three pending entries and 60 seconds. These limits help keep review work bounded; they are not a moderation decision about whether a linked service is safe.

2. Submit a supported HTTPS link

   Members use /media submit with a title and link. Titles allow up to 100 characters. The link must be HTTPS, up to 500 characters, and point to YouTube, Twitch, TikTok, Vimeo, Medal, Streamable or a Discord attachment URL. A handle, a local file path and an arbitrary website URL are not accepted.

   The command replies privately with the saved submission ID. A member can use /media list to see their own pending or rejected entries and /media view with an ID to inspect one. Approved entries can be listed and viewed by server members; pending and rejected entries remain limited to the submitter unless the viewer is a reviewer.

3. Review each entry once

   A reviewer uses /media list with the pending status, then /media view with an ID before deciding. Review access requires Manage Messages or the configured reviewer role. Use /media approve or /media reject with the submission ID. A saved decision cannot be changed through another review command, so verify the link and title before approving.

   Approved entries become visible in the approved collection. The queue holds up to 500 records per server; when a new submission arrives, reviewed entries older than 30 days can be cleared. Use the queue as a current review workflow rather than a permanent catalog.

4. Check optional gallery delivery

   When an approved entry has a configured gallery, the bot attempts one post to that text or announcement channel. It suppresses mentions and link previews. Confirm that the bot has View Channel and Send Messages there before reviewing your first entry.

   The approval is saved before the post is attempted. The module does not automatically replay a failed or uncertain gallery send, so inspect the gallery after an approval. If the post is missing, a reviewer can use /media view and share the saved link manually after checking permissions.